Background Check Policy (New Updates for 2017)

CSU Background Check Policy Statement:

The California State University (CSU) is committed to protecting the health, well-being, and safety of its employees (including student workers), students, volunteers and guests. Protection of the campus community and its assets can be best achieved when risk and issues of compliance are well managed. To accomplish these goals, the Background Check Policy was created to provide policy directives and guidance in the administration of background check programs. This policy requires background checks to be conducted on all final candidates for new hire. For the purposes of this policy, current CSU employees are required to undergo background checks if under voluntary consideration for a position in which a background check is required by law or for a sensitive position (with limited exceptions). Sensitive positions are those designated by the CSU as requiring heightened scrutiny of individuals based on the potential for harm, concerns for safety and security, or risk of financial loss to the CSU community. Student workers and volunteers are required to have background checks if they perform duties that would require the checks if performed by CSU employees. Independent contractors, consultants, and auxiliaries that operate under the CSU name or on CSU property are responsible for ensuring that their employees have had background checks if they perform duties that would require the checks if performed by CSU employees.

The CSU recognizes the need to balance its responsibility for conducting background checks with the need to protect individual privacy. Federal law, state law and University policy recognize the individual’s right to privacy and restrict the use of information obtained through background checks. The campuses are responsible for maintaining the confidentiality of the background check results, and ensure they are properly retained and destroyed, as appropriate. Background check information cannot be used to discriminate against any individual on the basis of race, religion, ancestry, color, sex, sexual orientation, gender identity, age, physical disability, mental disability, veteran status, marital status, pregnancy, medical condition, genetic information, and/or national origin.

Retrieved from: HR-2016-08

All background check reports are retained elcetronically through a secured, CSU approved, third party vendor (Accurate Background Inc). For information about our vendor please visit http://accuratebackground.com/.

For information about the various Background Check instances, please review the information below. Should you have any special circumstances or have general questions, please email your questions to backgroundcheck@csusb.edu.

Background Check Process Staff, MPP, and Full-Time Faculty
Staff, MPP, and Full-Time Faculty Process Flow Chart (HR Managers Only)
Staff, MPP, and Full-Time Faculty Background Check Request Form

Background Check Process for Part-Time/Adjunct Faculty
Part-Time/Adjunct Faculty Process Flow Chart
Part-Time/Adjunct Faculty Background Check Request Form

Background Check Process for Volunteers
Volunteer Process Flow Chart
CSUSB Volunteer Identification Form
For more information please review CSU’s Volunteer Policy

Background Check Process for Student Assistants
Student Assistants Process Flow Chart
Student Assistants Background Check Request Form
For more information about the Student Assistant Hiring Process, please visit the Student Employment Webpage.

Background Check Process for Unit 11 Student Employees
Unit 11 Background Check Flow Chart
Unit 11 Background Check Request Form
For more information about Unit 11 hiring process, please visit the Academic Personnel Webpage.

Updated: 2/22/17